Use of personal data
Your privacy is important to us. If you leave your personal details on the website of The Offshore Partners (TOP) or applied for a job opening via one of our email accounts, your personal information will be processed in accordance with this privacy statement. TOP has equipped its systems with due care and security, to ensure the privacy of applicants, employees and other visitors of the TOP website, in agreement with the requirements of the Dutch Personal Data Protection Act.
Your application will be kept for four weeks, within this period we will contact you if your experience matches our (regular) vacancies. In case we don’t contact you, your personal data as well as your CV and other documents you might have send in will be deleted.
When you provide personal data to TOP, your data is included in the TOP databank. We attribute great importance to your privacy. Personal data provided by you to us is carefully handled and secured in accordance with the General Data Protection Regulation (GDPR).
TOP processes, amongst other things, the following data: name, address, place of residence, e-mail address, telephone number, nationality, date and place of birth, gender, marital status, curriculum vitae (CV), work experience, bank account number, data on education, certificates (copy), references, passport photo (copy), ID card (copy), social security number (BSN), work permit (copy), residence permit (copy).
TOP may disclose your personal data, if there is a legal basis for this, to its clients, relations, suppliers (such as educational institutions), audit authorities, government agencies (e.g. supervising the execution of government targets and/or allocating premium discounts and/or subsidies), subcontractors, and to companies and/or individuals involved by TOP for carrying out certain tasks (including editors). TOP may also provide your data to third parties, if it is authorised or obliged to do so on the basis of applicable law and legislation, a court order or ruling, or has been granted your permission to do so. We would like to emphasize that we do not sell your personal data to third parties for marketing purposes.
We only process particular personal data if we have your permission for this, or if there is any (other) legal basis for this. The particular data processed by us usually involves data that can be deducted from your identification document, of which the law requires we make a copy when you start working for us. We may also process particular personal data regarding your social security situation or background. We do this in order to use (premium) discounts and/or subsidies, to comply with our reintegration obligations and to execute the government target of helping people that are further distanced from the labour market back to work, which can be found in various (future) laws and legislation.
The particular personal data that you provide to us can only be accessed by people that require this data for carrying out their activities, and/or to comply with applicable law and legislation. Examples of this include staff and financial administration.
We will save the personal information of our applicants for a maximum period of one year after the date of their registration at TOP. Personal information from TOP employees will be saved for a maximum period of two years after termination of your employment. Every year you will receive an (electronic) message in which we remind you that you are registered in our database. You can indicate at that time if you wish to be removed from our database if desired. Specific personal information required for handling (insurance) claims, litigation, audit, tax or other legal obligations, etc. shall be kept in our files for a longer period, as required per national law.
We collect and process your data in order to process our services. We may use your data for the following:
- To be able to comply with applicable law and legislation;
- To enter into and maintain with you an employee/employer relationship or a staff/job mediation relationship, and to keep records on personal, financial, time tracking, absence and/or wage administration, or to enter into and maintain a relationship directed at acquiring / carrying out assignments, and to keep an financial administration for this;
- To assess your suitability for a specific position or assignment, to record your availability and to bring you into contact with, or introduce you to, one of multiple (potential) customers and/or relations;
- To advise you on work, education or training possibilities, to offer you career counselling and/or other (work-related) services, to use your skills at customers, carry out activities at customers, or to arrange assignments for you;
- To be able to conclude agreements with yourself, our customer(s) and/or relations, and to be able to execute and fulfil these agreements;
- So you are able to use our services and/or we can use your services;
- To enter into, and maintain, a trading relationship with you.
You can request information on your data that is processed by us via your contact at any moment. You can also at any time request to add, improve or remove your data. When working for us you may always withdraw your permission for processing data, however this can have consequences for your employment with or via us.
Should you have any questions, comments or complaints regarding this privacy statement, or the way in which TOP registers, uses and processes your data, please contact your contact person at TOP or you can make these known per e-mail via firstname.lastname@example.org. We aim to respond to your question, comment or complaint within four weeks after receipt.
In case you have a complaint regarding the use of your personal data by TOP and your complaint is not solved by us in a proper way, you have the right to send your complaint to the Dutch Data Protection Authority, http://autoriteitpersoonsgegevens.nl/en.
TOP can amend this privacy statement. The most actual privacy statement can always be found on TOP’s website.